Earn Repeat Customers by Improving these 10 Customer Service Skills

Want to improve your customer experience, earn brand loyalty, and increase repeat customers?

Who doesn’t! And it can be done if you focus on these 10 customer service skills, plus they’re easy to start implementing today.

Because tough love time: your shop is nothing, without your customer.

Really, unfortunately nothing. All the fancy web design and research and marketing will fall flat if you don’t provide a great customer experience.

And an experience is exactly what most customers are looking for today. As everyone, including your grandma, becomes more comfortable with online shopping and options both online + off have increased, having just a financial transaction – you provide me x, I give you $ – doesn’t cut it.  So today we’re talking about how to treat yo’ customer with easy customer service skills you can implement today.

Increase your Etsy or online shop sales by focusing on repeat customers. Focus on these 10 customer service skills to improve their experienceThis post contains affiliate links which means I may (at no additional cost to you) earn a commission if you make a purchase through my link. I only recommend what I trust + use myself; and appreciate your support of The Shop Files!

This is part 4 of 6 of the Retail 101 Beginner Series

Part 1: One Simple Product Strategy to Help You Get Started

Part 2: How to Market your Retail Business on a Small Budget

Part 3: Retail Math 101 (ya know, how to make money)

Part 4: Customer Service Tips to Treat Yo’ Customer

Part 5: Why Your Online Shop Needs a Blog (plus 12 ideas to get started)

Part 6: 21 Strategies to Grow Your Business in 90 Days


Earn repeat customers by improving their experience with these 10 customer service skills:

We wanna sweep your customer right off of their feet (luda-style)

1. Respond within 24-48 hours* to all inquiries

Make that promise to them in your contact, customer service and product pages and hold firm. If answering phone calls is out of the question (and for many one employee shops it will be!), consider holding a weekly “chat session” where you’re available for instant contact and feedback on any questions or comments they have.

*One caveat – if its made on social media, you DO NOT have 24 hours to respond. According to one survey, 42% of consumers expect a response within 60 minutes.

2. Ask for feedback + share the changes once implemented

Think about how great it feels when someone asks for your opinion or wants to improve a process just for you. Give that feeling to your customers by asking what they think, how could you improve to serve them better? Then once you make those changes, share it with them! Let them personally know you took their thoughts into consideration and lay out the changes you made to make their experience better. (also a great reason to have a blog – to get feedback + to share changes! Check out this post for more reasons to have a blog and ideas of what to share)

Customer Service tips - how to improve customer experience - quick response time

3. Create a consistent customer experience

Anyone that has a hand in dealing with your customer should have an intimate understanding of your brand. Initially, this may just be you which makes it easier, but remember to be consistent in your approach. In your customer interaction – are you formal, funny, casual?

For employees or outside partners that work on your site, be sure you’re sharing your vision for customer service and how outward communications should be handled. I recommend coming up with an internal customer service policy to help everyone, including yourself, be consistent and understand the experience you’re creating for your customer. (See my guide to creating an internal customer service policy.)

4. Knowledgeable associates

You need to know your product inside and out. This is especially true for handmade objects which may not have as much consumer trust as there isn’t a brand they can research online to learn more and build out their opinion.

Think of how you’d interact with the product – how would you care for it? Is it food safe? Should I put it in the top drawer of the dishwasher? Great product descriptions and  creating buying guides can also be a great way to share this information and provide a real benefit and learning experience to your customer; showing them you want to ensure they make the right decision for them.

5. Great photography

You want your customers to feel like they’re right there, interacting with the product. Clear, focused images from multiple angles that provide a sense of ‘scale’ cut down on potential customer questions about a product. The less distractions and uncertainty they face, the more likely they are to make a purchase. Ever come across a website that has ONE image of a shoe? I’m always left wondering, ‘what does it look like from up top?’ (aka the view everyone wearing a shoe sees 100% of the time) or ‘how does it look from behind?’ (wink)

You can read how to take better product photos with your iPhone, the best backgrounds under $25, how to get a white background in photos, and more tips here.

Customer Service tips - how to improve retail customer experience - great photography

6. Greet your customer thoughtfully and kindly

Please, please stop putting pop-ups asking your customer for something within the first second they enter your site. There’s a lot of love/hate on pop-ups and depending on your goal, everyone may have a different take.

For the purpose of servicing your customer though, I’d opt for not using them or having them activate once on-site time has reached a certain level, where there’s gauged interest and you can offer them something of value (like a discount or timely information).

Think about how you like to be treated in-store… I personally hate when the first thing they say is a discount. Sure, it’s helping me save money, but it’s also immediately assuming your store is solving what I’m looking for. Try addressing the person first – Hey there, hope your day’s going well! / Can I help you find anything?

 

7. Focus on your long-term customers

There are so many new customer specials and discounts and first time sign-up initiatives, but what about the customers that first took a chance on you? Research suggests existing customers spend up to 33% more (source) and it can be 4-10x more expensive to acquire a new customer than to keep an existing relationship (source).

And most customers state just one reason why they may not come back again (hint: it’s probably not what you think).

Send them a personal thank you and a special offer to treat themselves. Think outside the box – instead of a typical discount to your own store, how else can you thank them? Maybe your customers love coffee or show support for your fellow small business owners and send them a small Etsy gift card.

Grab a custom package of cards to send out to your VIP customers from Minted:

Customer Service tips - send a personalized thank you note!

8. Create clear store policies

Expectations are everything in business. Make your store policies clear and concise – be upfront and honest with your customer so they know what they’re getting themselves into, rather than being surprised. No matter how many times I’ve shopped at Forever21, they tell you every.single.time. you check out about their limited return policy (21 days, exchange or store credit only). When you’re aware of policies from the start, you feel in control of your choices, rather than a shop imposing them on you.

9. Send a follow up email

Thank them for their purchase, ask if they have any questions and invite them to provide feedback – hi point #2. (a small thank you discount doesn’t hurt either). If you offer special ‘chat sessions’ let them know to reach out if they have more complicated questions on how to best use their new product.

10. Lastly, provide some ‘candy’

Anyone else feeling creepy? Sorry…. but back to this ‘candy’.

Think of a way to ‘Wow’ / ‘Delight’ / ‘Surprise’ your customer. Everyone wants to be delighted, right? It just sounds nice. Think handwritten notes, pretty packaging, or small freebies.

BaubleBar has sent free “welcome to BaubleBar” jewelry – I was beyond surprised/delighted to receive a free bonus necklace with my first purchase, one I now wear almost daily! I’d say that was money well spent to wow a customer.

Customer Service tips - how to improve retail customer experience - treat them well

Equally important are the more technical ways to serve your customer:

Fast, responsive website – minimize loading time, compress images for web and limit add-ons.

Mobile responsive – mobile transactions grew 10% in the last 3 months (source: criteo) and represent 29% of US eCommerce transactions. So get on it now and test your site here!

(Also check out: 12 tips for creating a mobile friendly site)

Simple and fast checkout – streamline your customers click to cart experience. eliminate sign-ins, offer guest checkout and offer multiple payment and shipping options.


Shop Talk: What makes a great, memorable customer experience for you? Any customer service tips you would add?

You’re going to come away:

  • with a plan to own your actions, which control your outcomes
  • knowing how to create pockets of time and give yourself some mental energy back
  • with your individualized plan for success; you’ll know exactly how to make your income goals
  • with an action plan for your next sale opportunity

You'll receive an email a day, plus a workbook to complete the action steps.

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  • When I order products online, I always love when I receive a handwritten thank you note with the delivery. It’s a little special touch that makes me feel that the company really cares about each individual customer.

    • right?! I still remember the first time I received a package with a handwritten note (addressed by name!) + confetti! It felt like something a friend would send!
      (sorry this is so late! spam protector doing too good of a job 🙂 – I really appreciate you commenting!)